Frequently Asked Questions

Most investors start with high-level materials such as the pitch deck, financial model, cap table, and evidence of traction. From there, they may dive deeper into legal documents, customer contracts, or technical materials.

Clear organisation helps ensure the most important information is seen first and any additional documents are easy to find.

Financial models should be clear, logical, and defensible rather than overly complex. Investors care more about assumptions and unit economics than precise long-term forecasts.

A good model allows investors to understand how the business works and how capital will be deployed.

Managing multiple investor conversations can become time-consuming if information is shared manually or inconsistently.

Centralising materials in a structured data room reduces repeated requests for basic clarity, ensures consistent answers, and allows founders to stay focused on running the business.

While expectations vary by stage, most investors look for clarity across a few core areas - the business model, commercial traction, financials, team, legal structure, and product or technology (including any trademarks and intellectual property).

Importantly, investors don't expect perfection, they expect transparency. A well-structured data room helps them understand where the business is strong, where it's still developing, and how risks are being managed.

At Seed stage, data rooms focus on vision, early traction, team credibility, and assumptions. As companies progress to Series A and B, investors expect deeper evidence through repeatable revenues, unit economics, customer concentration, governance, and more detailed financial forecasting.

The structure should evolve with the business. A good data room grows over time rather than being rebuilt from scratch for each round.

Common mistakes include uploading unstructured documents, sharing outdated versions, overloading investors with irrelevant files, or only preparing a data room once fundraising has already started and scrambling to find key information.

Another frequent issue is treating the data room as a static folder rather than a living source of truth that reflects how the business actually operates.

Ideally, founders should begin preparing a data room well before they actively raise capital. Investors often ask for information earlier than expected, and being prepared reduces stress and missed opportunities.

An always-on data room also helps founders run the business more clearly, even outside fundraising.

Yes. Very few startups have “everything ready,” especially at early stages. Investors understand that startups are evolving.

Starting a data room early allows founders to organize what they do have, identify gaps, and improve documentation over time. A partial but well-structured data room is far better than none at all.

Many founders start by sharing folders via tools like Google Drive or SharePoint, and this can work in very early conversations.

However, as investor numbers grow, generic document storage often becomes hard to manage. Version control, access permissions, auditability, and structure quickly become challenging. Fundraising-specific data rooms are designed to handle these complexities and scale with the process.

Navaris is built specifically for startups and fundraising, rather than one-off transactions. Traditional data rooms assume static, complete documentation and require founders to manually build and maintain folder structures each time they raise.

Navaris removes the time-sapping administrative work associated with creating data rooms by automating the process and linking directly to underlying document sources. This enables faster data room creation, highlights inconsistencies across materials, and ensures you catch issues before information is shared with investors.

Because the data room stays live and connected as the business evolves, founders remain ready to respond quickly when the next fundraising or acquisition opportunity arises.

Yes. Navaris is suitable for early-stage teams, including pre-revenue startups.

Many early teams use it to build good fundraising habits and reduce future complexity.

A data room can typically be set up in minutes, depending on the volume of existing documents.

Founders can start small and expand over time rather than needing everything ready from day one.

Yes. Navaris is designed to be useful before, during, and between fundraising rounds.

Many teams use it to organise internal documentation and connect day-to-day systems early, so an investor-ready data room is created automatically over time. This reduces last-minute effort and friction for your next raise and enables faster response to inbound investor interest.

Navaris is designed for founders and leadership teams of startups raising capital, particularly those who want clarity, structure, and efficiency throughout the fundraising process.

It is built to support operating teams preparing and sharing information with investors, rather than investors browsing or sourcing deals independently.

Yes. Founders can manage access permissions and control which users see specific information.

This allows sensitive documents to be shared selectively while keeping the overall data room organised.

Your business retain full ownership of all data uploaded to Navaris.

Navaris does not claim ownership of customer data and is designed to support, not restrict, founder control.